Services

Business management systems

Process digitalisation where today the work is done by spreadsheets, email and people's memory.

A business management system is an internal application where a company's day-to-day work happens: orders, resources, documents, deadlines and responsibilities. Unlike an ERP, it does not try to replace the company's entire infrastructure. It digitalises specific processes and connects to the systems that already work.

From spreadsheet to system

A spreadsheet is an excellent tool as long as one person uses it. Problems begin when the file travels by email, when a second version appears, when nobody remembers which row is correct. A system turns those same tables into a shared database with permissions, history and rules.

One record instead of five copies in different files.
An audit log that shows who changed what, and when.
Permissions based on roles, not on trust.
Automatic reminders instead of manual follow-up.
Reports that calculate themselves.

Areas we digitalise most often

Contract management: drafting, approval, electronic signing, deadline tracking.
Order and job flow: from intake to completion, with owners and deadlines.
Resources and schedules: people, vehicles, premises, equipment.
Registers and attendance: for education and leisure organisations.
Internal reporting: real-time metrics for management.

Accounting integrations

A new system should not replace your accounting, it should talk to it. We build connections with any software that has an API or a file exchange interface, including Lithuanian accounting systems such as B1, Rivilė, Directo and Agnum, or others. Invoices, clients and payment statuses are transferred so that data is never entered twice. More in integrations and automation.

Why we avoid the word ERP

ERP implementation is a discipline of its own, with its own risks and projects that run for years. We do something narrower and more predictable: we take a specific process that hurts, digitalise it and connect it to your existing infrastructure. If you need a full ERP implementation, it is worth talking to the ERP vendor's partners.

Spreadsheets, ERP or a custom system

Criterion	Spreadsheets	ERP implementation	Custom system
Time to launch	Immediate	Months or years	Weeks or months
Scope	A single process	The whole company	Selected processes
Risk	Errors and version confusion	High, affects all operations	Limited, grows in stages
Data integrity	Copies and duplicates	Single source of truth	Single source of truth
Accounting	Kept separately	Inside the system	Existing software, connected via API
Customisation	Unlimited but fragile	Within the vendor model	Built around your process

FAQ

Frequently asked questions

What is the difference between an ERP and a business management system?

An ERP is a single product covering accounting, warehousing, production and HR according to the vendor's model. A business management system, in this context, is narrower and more specific: it digitalises the processes that currently run in spreadsheets or email, and connects to the accounting software you already use rather than trying to replace it.

When does a business need a custom system?

When a process can no longer be managed in a spreadsheet without errors; when people wait on each other because data sits on someone's computer; when management only sees the figures after the month has ended; or when growing volumes mean hiring people just to enter data.

Will we have to replace our current accounting software?

No. The usual scenario is that accounting stays where it is and the new system connects to it. This avoids the riskiest part of the project and the need to retrain your accountants.

Can this kind of project be funded by EU grants?

Often, yes. Digitalisation and artificial intelligence funding calls regularly cover process digitalisation and custom software development. What matters is that the project makes business sense even without the funding, and that the application is based on a realistic scope.

How do we start if our processes are not documented?

That is exactly what the discovery phase is for. During it, processes are mapped and documented together with the staff who carry them out. The result is useful even if you decide not to build the system.